Human capital
/OBS2GO TaskFlow
Timeline View
Visual Gantt-style timeline with drag & drop scheduling
Calendar View
Monthly calendar with task overview and quick create
Kanban Board
Swimlane view organized by status columns
Table View
Spreadsheet-style list with sorting and filtering
What is TaskFlow?
TaskFlow is a comprehensive task management and visualization tool designed for teams to plan, schedule, and track work efficiently.
Key Capabilities
Multi-Project Management
View and manage tasks across multiple projects simultaneously with smart filtering.
Team & Resource Planning
Switch between project and staff views to see workload distribution and availability.
Drag & Drop Scheduling
Intuitively schedule tasks by dragging them onto the timeline with snap-to-day precision.
Holiday & Leave Tracking
Visual indicators for public holidays and staff leave to plan around availability.
Task Status Overview
Quick Start Guide
Get up and running with TaskFlow in just a few steps.
Select Projects
Click the Projects dropdown to choose which projects to display (All project show by default).
Set Date Range
Choose start and end dates for the timeline view (max 92 days).
Click Apply
Load the timeline with your selected filters and date range.
Start Planning
Drag tasks, switch views, and manage your team's workload.
Multiple Ways to Visualize
Choose the view that best fits your workflow and planning needs.
Timeline View
The primary Gantt-style view showing tasks as horizontal bars across a date-based timeline. Perfect for understanding task duration, overlaps, and scheduling.
Drag unplanned tasks from the sidebar onto the timeline to set dates.
Drag task edges to extend or shorten duration.
Switch rows between project grouping and staff assignment view.
Calendar View
Monthly calendar layout with tasks displayed on their scheduled dates. Includes week numbers, holiday indicators, and My Plan filtering.
Toggle to show only tasks assigned to you.
Double-click any day to quickly create a new task.
ISO week numbers displayed on the left for easy reference.
Kanban Board
Swimlane-style board with columns for each status. Ideal for tracking task progress and managing workflow stages.
Table View
Spreadsheet-style list of all tasks with sortable columns. Best for detailed data review and bulk operations.
Powerful Capabilities
TaskFlow is packed with features to boost your team's productivity.
Overdue Highlighting
Tasks past their due date are visually highlighted with a red glow animation for immediate attention.
Due Soon Warnings
Tasks due within 24 hours display a pulsing warning icon to help prioritize urgent work.
Progress Tracking
Visual progress bars showing actual completion based on spent vs estimated hours.
Smart Suggestions
AI-powered task suggestions panel recommending optimal scheduling based on workload.
Workload Heatmap
Color-coded workload indicators showing team capacity across the timeline.
Quick Search
Instant search across all tasks with keyboard shortcut support for fast navigation.
Auto-scroll to Today
Timeline automatically scrolls to today's date on load for immediate context.
Right-Click Context Menu
Quick access to Edit, Complete, Open, and Copy Link actions via right-click.
Remember Preferences
Your last view, selected projects, and staff preferences are saved automatically.
How to Use TaskFlow
Learn the key interactions to get the most out of TaskFlow.
Drag & Drop Scheduling
Quick Actions on Tasks
Hover over any task card to reveal quick action buttons:
Resize Task Duration
Hover near the left or right edge of a task bar to reveal resize handles. Drag to adjust:
Keyboard Shortcuts
Header & Controls
Understanding the main interface controls and indicators.
Workload Summary
Shows today's scheduled tasks and total estimated hours.
Unplanned Tasks Counter
Always visible indicator of tasks without scheduled dates. Click to open suggestions panel.
View Toggle Buttons
Switch between different visualization modes with smooth transitions.
Projects / Staff Mode
Toggle between grouping tasks by project or by staff member.