User guide
Human Capital · for companies from 50 to 5000+ employees

HR that can prove itself at an inspection

OBS2GO runs the whole employee lifecycle — and leaves behind the evidence that the Labour Code, the NRA and the NSSI expect you to produce.

Check your readiness Request Demo

Every document in one file — signed with a qualified electronic signature, delivered with proof, and open to the employee at any time.

Built for Bulgarian labour law

Every obligation leaves an artifact in the system. Pick one to see what an inspector would be shown.

Electronic employment file

КТ чл. 128б
ItemEventDetailState
Annex № 2 — salarySigned with qualified e-signatureEmployer14.09 09:12
Annex № 2 — salarySent via registered electronic mailSystem14.09 09:12
Annex № 2 — salaryDelivered to employee addressProvider14.09 10:42
Annex № 2 — salaryOpened after two-factor sign-inEmployee14.09 11:05
Registration number2026-09-14/0412 Qualified timestampPresent Order of receiptImmutable Paper copy on requestWithin 14 days

Employment register

НАП
ItemEventDetailState
Contract #4187Record submittedWithin 3 daysDone
Contract #4187Protocol received and storedAcceptedDone
Contract #4190File rejected — field mismatchResubmittedOpen
Contract #4190Protocol received and storedAcceptedDone
Contract #4163Termination filedWithin 7 daysDone
Copy given before startYes Open corrections0 Deadline breaches0 Protocols archived248

Aggregated working time

СИРВ
ItemEventDetailState
Schedule v1Published for period Sep–Dec12.08Done
Schedule v2Amended — 3 shifts moved29.08Done
Schedule v2Acknowledged by 41 of 41 employees30.08Done
Period checkNorm 512 h · actual 517 h5 h as overtimeOpen
Max shift 12 hPassed Max 56 h per weekPassed 12 h between daysPassed Retention3 years

Access and retention

GDPR
ItemEventDetailState
Employee file · Jane DoeViewedHR Manager16.09 14:20
Sick note E-2026-88431ViewedPayroll16.09 15:02
Employee file · Alex RoeExport blocked — no permissionTeam Lead16.09 15:40
Candidate · application 318Deleted at end of retentionSystem15.09 03:00
Processing recordMaintained Health dataRestricted role Breach notification72 h procedure RetentionPer category

Filings and benefits

НАП · НОИ
ItemEventDetailState
Declaration 1 — AugustFiled and accepted10.09Done
Declaration 6 — AugustFiled and accepted10.09Done
Annex № 9 — 14 certificatesSubmitted to NSSI12.09Done
Sick note E-2026-89002Awaiting electronic registerpendingOpen
Rates version2026.09 Payslips issued248 Night and overtimeCalculated ReconciledMonthly

AI use assessment

EU AI Act
ItemEventDetailState
VEDA · answering questions on own dataAssessed — limited riskReviewed 02.09Done
Candidate rankingNot enabledWould be high riskOpen
Plan executionRequires explicit human actionAlwaysDone
Prompt and action logRetained for review12 monthsDone
Human oversightRequired Transparency noticeShown Risk classDocumented ReassessedOn change

Requirements are mapped rule → behaviour in the product → evidence at inspection → owner of the update, so the platform can follow changes in the law. This page is a summary, not legal advice.

What would you actually need?

Six questions about your company — not about our software. At the end you get the set of packages that fits, with the reason for each one and the rules that apply to you. Nothing is sent anywhere.

A starting point for a conversation, not a quote and not legal advice.

One request, all the way through

A single leave request touches four packages and ends as a signed document in the employment file. Nothing is re-entered on the way.

Employee submits

Leave request · 21–27 SeptemberLeave Management
TypeAnnual paid leave Period21.09 – 27.09.2026 Working days5 SubstituteA. Roe Submit

The right approver gets it

No one has to be chasedLeave Management
JDJane DoeAwaiting ↓ MNMax Noe · managerApproved Routed by the rule you configured, not by e-mail.

The schedule redraws itself

Week 39 · shift planWorkforce Scheduling
D1D1LeaveLeaveLeave The approved days replace the planned shifts, and cover is flagged.

Hours land in payroll

September runPayroll
Worked days17 Paid leave5 Night / overtime0 Gross4 200.00 BGN

The document is filed and signed

Employment file · Jane DoeHuman Capital
Leave request 1042.pdfSigned SignatureQualified · Evrotrust DeliveredRegistered e-mail · 10:42 RetentionPer document category

Key Features

Discover what makes OBS2GO the ultimate business management solution

Step types Approval Notification Document Condition
Leave request · your workflow Employee submits Manager approves Drop a step anywhere in the chain

Your process, not ours

The steps of a workflow are not fixed in OBS2GO. Each company sets its own — who approves what, in which order, and what has to be signed or attached along the way.

  • Set the steps of any approval yourself — add, reorder or remove them
  • Decide who approves at each step, and what happens if they do not
  • Different rules per company, department or location in the same system
  • Add the fields your company actually uses and hide the rest
Role permissions · Employee records
RoleViewEditApproveExport Administrator HR Manager Team Lead Employeeown

Enterprise-Grade Security

Protect your sensitive data with our comprehensive security features and compliance measures.

  • Role-based access control
  • Data encryption at rest and in transit
  • GDPR and CCPA compliance
Headcount 248 +12 this quarter
4.1%Turnover 12.4Avg. leave days 96%Docs complete

Powerful Analytics

Gain valuable insights with comprehensive reporting and analytics tools to make data-driven decisions.

  • Real-time dashboards
  • Custom report builder
  • Data export capabilities
ETEvrotrustQualified electronic signature BTB-TrustQualified electronic signature MSMicrosoft 365Single sign-on, calendar, Teams GWGoogle WorkspaceSingle sign-on and calendar НАПNRAEmployment register filings НОИNSSISick leave and Annex № 9 ACAccess terminalsAttendance from access control OBSOBS2GO AccountingPayroll postings and cost centres
Open API and webhooks for everything else

Ready-made integrations

The services a Bulgarian HR team already depends on are connected out of the box, so documents, filings and attendance do not travel by hand.

  • Qualified electronic signature through Evrotrust or B-Trust
  • Single sign-on, calendars and Teams through Microsoft 365
  • Filings to the NRA employment register and certificates to the NSSI
  • Attendance pulled from access control terminals
  • Open API and webhooks for anything not on the list

Employee Lifecycle Journey

A comprehensive step-by-step approach to managing your workforce from recruitment to termination.

01 MODULAR Recruitment Requests to recruit, approval stages, postings and candidate progress.
02 CORE Job Offer Issuance Send the offer as a PDF and collect acceptance or rejection.
03 CORE Staff Onboarding Create the employee record and collect what is needed to start.
04 CORE Document Collection Gather personal data, uploads and policy acknowledgements.
05 CORE Employment Contracts Prepare, generate, sign and retain the contract.
06 MODULAR Asset Allocation Hand over equipment and keep it tied to the employee.
07 MODULAR Workforce Scheduling Shift codes, schedules and working-time statistics.
08 MODULAR Attendance and Access Badge records turned into attendance and planned-versus-actual hours.
09 MODULAR Leave Management Requests, approvals, sick leave, balances and carry-over.
10 MODULAR Overtime Management Extra work, call-outs and standby, checked against limits.
11 MODULAR Remote Work Requests Work-from-home requests that show up in the team schedule.
12 MODULAR Business Travel Trips, allowances, transport costs and schedule updates.
13 MODULAR Performance Reviews Objectives, reviews, probation assessments and training.
14 CORE Contract Amendments Additional agreements and updates to employee information.
15 CORE Employment Termination Leaving documents, the process around them and asset return.
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