Setting up your company details
In order to use the Income tool you will need to fill in your company details in the "Companies" module. The latter can be found in the HR module "Our companies" button.
Please note the field "First invoice #". It designates the number that will be assigned to the first generated invoice. After you set an initial invoice number you need to press the "Reset Invoice Sequence" button to apply the changes.
Creating an income record
It is easy. Navigate to the Income tool, click the "Add" button and fill in the mandatory data. Press the green "Save" button above the form and insert the line items as shown below:
Please note that some of the field names are colored in blue. For example: Issuer, Company, Payment Method. You can click on them to create a related record on the fly, without the need of navigating out of the Income tool.
Line Items can be found below the insertion form:
The drop down lists "Product" and "Service" are populated with information taken from the "Warehouse" module. The units of measure can be modified in the "Lookups" -> "Units" section. Same applies for the "Currency" dropdown list.
In order to insert a new line item you will need to fill in the mandatory fields and press the green "Save" button below the line item. The total amounts will be calculated automatically.
Three tax options are available:
- Tax Exempt
- Tax included
- Tax excluded
The total amounts will be calculated accordingly based on the selection of the tax option.
Marking income as paid
You need to complete the "Paid On" and activate "Paid" button in order to mark an income as paid
You can track partial payments by using the "Payments" button next to "Line items".